Meeting rooms included with your office
At The Villa Workspace, meeting rooms are not a product we sell on the side. They are part of the house and part of the rent. As a tenant you book the house's four meeting rooms whenever you need them, with no hourly rates, punch cards or extra invoice lines. It sounds like a detail, but it changes how people work: you hold the meeting that makes sense, instead of holding it at your own desk to avoid a charge. That includes the short ones, where two people need twenty quiet minutes, and which otherwise end up disturbing the rest of the office. For a company of four or eight people it effectively makes the office larger than its square metres suggest: you do not have to lay out your own room around the biggest meeting you hold in a year. It is one of the most overlooked differences between an office hotel and a conventional lease. In a lease the meeting facilities either have to be built into the square metres from day one or bought in every time, and both cost more than most companies expect once a year has passed.
That means the client meeting, the workshop and the board meeting can always take place in the house rather than in a café or at the client's office. The rooms are part of the villa rather than a bolted-on conference centre, and they cover everything from a short conversation to a meeting with twelve around the table. That is worth saying, because a meeting room is often the first and only room a client sees of your company. If the meeting continues informally afterwards, the ground-floor café and the lakeside promenade are a few steps away. The arithmetic behind it is simple: somewhere to hold meetings costs a company either square metres in its own lease, standing empty most of the week, or an hourly rate somewhere in town. Here it is neither, and it is one of the few points where an office hotel genuinely comes out cheaper than going it alone.
Four rooms, from conversation to board meeting
- Meeting room 1 2-4 people
- For the confidential conversation, the job interview or the meeting that should not happen at your desk.
- Meeting room 2 4-6 people
- For working sessions and client meetings at the size most meetings actually are.
- Meeting room 3 6-10 people
- For workshops and team meetings that need room to spread out.
- Meeting room 4 10-12 people
- The largest room in the house, for board meetings and presentations.
How it works
Rooms are booked by the house's tenants and are reserved for the companies in the building. If you have a fixed rhythm, a weekly status round or a monthly board day, it can be arranged well in advance. The meeting rooms do not appear in the contract as a number of hours to be accounted for. You rent an office, and the rooms come with the house the same way the entrance and the staircase do. If you need to host something larger than the biggest room here, we cannot solve it, and we will say so straight away rather than promise something that will not work.
The meeting rooms are not rented out externally. They are there for the companies in the house, and with 30 offices and four rooms the ratio is different from a house where the rooms are also sold to the street. The meeting rooms are not priced as a bundle of hours you have to keep track of, and there is no reconciliation at the end of the month. For most tenants that means the question of where to hold a meeting never becomes a question of what it costs. It sounds minor, but that is exactly the kind of friction that otherwise pushes meetings into a café or off the calendar entirely.
The meeting rooms come with the office when you rent a private office in Copenhagen with us.
See the meeting rooms at a viewing
Book a viewing and see all four rooms together with the offices.